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contracts through an RFP-based selection process.
FREE RFP Documents including:
Successfull RFPs in Construction NEW!
Acquisition Plan Template NEW!
RFP Cover Letter
Proposal Cover Letter
Executive Summary Template NEW!
FREE Company Profile Template
Non-Binding Letter of Intent
Sole Source Protest Letter
Sole Source Justification & Approval (J&A)
Letter to Decline a Proposal
Contract Award Letter
FREE Requests for Proposals
(RFP) Template Samples:
Software RFP Template
Process ERP RFP Template
Discrete ERP RFP Template
CRM RFP Template
Accounting RFP Template
FAQ about RFP and Proposals:
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The Bid/No-Bid Analysis NEW!
Best-known Readability Scores
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List of Work Words NEW!
47 FREE Affidavit Form Samples NEW!
Bidder Responsibility Determination
Bid Responsiveness Determination
Food Court RFP Examples NEW!
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Also known as: Request for Proposal cover letter, Request for Proposal letter, letter of transmittal, RFP generic cover letter, RFP invitation letter, transmittal cover letter, invitation to tender letter, bid submit cover letter, ITT letter, invitation to bid cover letter, invitation to bid letter, request for bid letter, invitation for bids cover letter, ITB cover letter, IFB cover letter, transmittal cover, letter for RFP cover, IFB letter, solicitation letter, solicitation cover letter, cover letter for RFP, bid invitation letter, proposal invitation letter, invitation to tender cover letter, invitation to bid, proposal invitation cover, letter for RFP document, invitation to bid letter, executive management summary letter, bid invitation, ITT cover letter, invitation to bid letter, cover letter for invitation to bid, ITB letter, invitation for bids letters, or IFB letter.
Use templates and samples provided in your FREE RFP Letters Toolkit to create your own RFP cover letter.
The request for proposal (RFP) cover letter is part of our FREE RFP Letters Toolkit. A cover letter should accompany the RFP questionnaire. Why write a cover letter? Beyond being polite and presenting your project, the RFP cover letter gives you a unique opportunity to emphasize the timeline of your state-of-the-art RFP-based selection process, particularly the dates on which different documents are due.
Note: Preparation and issuance of the request for proposal with a proper RFP cover letter should be defined in an acquisition plan template worthy of the name.
Your strongest weapon is in your reader's mind. It is highly recommended that you to read the suggestions below in order to properly and successfully use the RFP cover letter.
Highlight the major events and the due dates for submitting information:
Regardless of the types of responses you receive, providing a clear, precise timeline will ensure that your selection process is on time and in budget. In fact, by making certain you get the right documents in a timely manner, you will avoid undue delays, and thus save money.
When giving a deadline, be aware of the non-interchangeability of the words "submit" and "receive". More often than not, RFP authors write "submit the document no later than", but expect to receive the document no later than that date, thus generating proposal disqualifications, protests, and significant delays.
Again -it cannot be said enough-, make sure prospective providers understand which documents to submit, receive detailed and precise instructions regarding the format of these documents, and are aware of your deadlines for receiving them. A consistent
RFP format for their proposal will be very helpful in evaluating all responses in a faster and more precise manner.
WANT TEMPLATES AND SAMPLES
OF AN RFP COVER LETTER?
Learn tips on how to write a professional, very impressive, and bullet-proof RFP cover letter in our FREE RFP Letters Toolkit, 2014 Edition.
You will find in it, amongst others, templates and samples of an RFP cover letter.
"The cover letter is the most important one."
- Pascal PERRY
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