Writing professional RFP cover letters:

Learn secrets used by countless organizations to win
contracts through an RFP-based selection process.

Get your FREE RFP Letters Toolkit, 2014 EditionGet your FREE RFP Letters Toolkit, 2014 Edition

FREE Request for Proposal (RFP) Letters, including FREE samples of Letter of Intent, Disqualification Letter, Rejection Letter, Protest Letter, and Cover Letter
Tuesday September 30, 2014
@ RFP Evaluation CentersHome | How to write an RFP LetterHow to write an RFP Letter | FREE RFP Letters Templates and SamplesFREE RFP Letters Templates and Samples
Writing professional RFP cover letters, Get your RFP Letters Toolkit 2014 Edition
              Free of charge            Immediate delivery to your email            Call 1-800-496-1303 ext. 273
Get a FREE RFP Template Sample

FREE RFP Documents including:
Successfull RFPs in Construction NEW!
RFP Template
Acquisition Plan Template NEW!
RFP Cover Letter
Proposal Cover Letter
Executive Summary Template NEW!
FREE Company Profile Template
Disqualification Letter
Rejection Letter
Non-Binding Letter of Intent
Decision Matrix
No-Bid Letter
Protest Letter
Sole Source Protest Letter
Sole Source Justification & Approval (J&A)
Letter to Decline a Proposal
Contract Award Letter
 
FREE Requests for Proposals
(RFP) Template Samples:

Software RFP Template
Process ERP RFP Template
Discrete ERP RFP Template
CRM RFP Template
Accounting RFP Template

The Best
Proposal-related Book

Latest Procurement News & Bids Opportunities from Federal Agencies

FAQ about RFP and Proposals:
MADM-Based ERP Software Selection
Compare ERP NEW!
Sealed Bids NEW!
What is Competitive Procurement?
Uniform Contract Format (UCF)
What is Sole Source?
Abstract vs. Executive Summary: Discover The Main Differences NEW!
The Bid/No-Bid Analysis NEW!
Best-known Readability Scores
Bormuth Readability Score
List of Work Words NEW!
47 FREE Affidavit Form Samples NEW!
Bidder Responsibility Determination
Bid Responsiveness Determination
Food Court RFP Examples NEW!
Meta Tag Generator NEW!

More FAQ...Expand RFP FAQ

The Best
RFP-related Book

FREE RFP Cover Letter Template

The RFP Cover Letter

Bookmark and Share

Also known as: Request for Proposal cover letter, Request for Proposal letter, letter of transmittal, RFP generic cover letter, RFP invitation letter, transmittal cover letter, invitation to tender letter, bid submit cover letter, ITT letter, invitation to bid cover letter, invitation to bid letter, request for bid letter, invitation for bids cover letter, ITB cover letter, IFB cover letter, transmittal cover, letter for RFP cover, IFB letter, solicitation letter, solicitation cover letter, cover letter for RFP, bid invitation letter, proposal invitation letter, invitation to tender cover letter, invitation to bid, proposal invitation cover, letter for RFP document, invitation to bid letter, executive management summary letter, bid invitation, ITT cover letter, invitation to bid letter, cover letter for invitation to bid, ITB letter, invitation for bids letters, or IFB letter.

Use templates and samples provided in your FREE RFP Letters Toolkit to create your own RFP cover letter.

The request for proposal (RFP) cover letter is part of our FREE RFP Letters Toolkit. A cover letter should accompany the RFP questionnaire. Why write a cover letter? Beyond being polite and presenting your project, the RFP cover letter gives you a unique opportunity to emphasize the timeline of your state-of-the-art RFP-based selection process, particularly the dates on which different documents are due. 

Note: Preparation and issuance of the request for proposal with a proper RFP cover letter should be defined in an acquisition plan template worthy of the name.

Your strongest weapon is in your reader's mind. It is highly recommended that you to read the suggestions below in order to properly and successfully use the RFP cover letter.

  1. Use a formal letterhead and do not handwrite the RFP cover letter. Use templates and samples provided in your FREE RFP Letters Toolkit to create your own cover letter.
     
  2. First, invite the provider to submit a proposal based on the requirements defined in the RFP document you will attach to the cover letter.
     
  3. Next, present your company with a brief description of your principal business, objectives, and location, and a link to your web site. 
     
  4. Then, describe your existing systems, your project (size, budget, scope, etc.), and how you want the project to be aligned with your business objectives. 
     
  5. Present your project timeline.
    Missed due dates are the main cause of delays. The success of your process may depend on properly communicating both the critical steps of your process and the deadlines the providers should meet in order to have their proposal considered. Therefore, the more emphasis you put on deadlines, the shorter your process will be.

    Highlight the major events and the due dates for submitting information:

    • The pre-proposal meeting, whether or not you choose to make it mandatory 
    • Reservation of spots for the pre-proposal meeting. Decide whether or not vendors must reserve spots for the pre-proposal meeting. 
    • Questions for the pre-proposal meeting. For the sake of convenience, you may decide to publish questions and answers on your web site. Providers may also be able to submit their questions on-line. 
    • The letter of intent. A model of a letter of intent should be provided in the RFP. Decide if you want the letter of intent to be mandatory or to merely help you manage the process. 
    • The proposal itself. Specify your requirements (number of copies, structure, formats, electronic versions, etc.). 
    • The contract award of the project to the most satisfactory proposal. It is not necessary to commit to a firm date, but an estimated time frame could be provided.

    Regardless of the types of responses you receive, providing a clear, precise timeline will ensure that your selection process is on time and in budget. In fact, by making certain you get the right documents in a timely manner, you will avoid undue delays, and thus save money. 

    When giving a deadline, be aware of the non-interchangeability of the words "submit" and "receive". More often than not, RFP authors write "submit the document no later than", but expect to receive the document no later than that date, thus generating proposal disqualifications, protests, and significant delays. 

    Again -it cannot be said enough-, make sure prospective providers understand which documents to submit, receive detailed and precise instructions regarding the format of these documents, and are aware of your deadlines for receiving them. A consistent RFP format for their proposal will be very helpful in evaluating all responses in a faster and more precise manner.
     

  6. Thank the person for their time, effort, and interest in the project related to the issued RFP.
     
  7. Finally, close the letter formally with "sincerely" or a similar polite expression. Specify your name and title. Sign the RFP Cover Letter with a blue ink pen. This is obvious, but making your signature stand out from the rest of the cover letter gives it at once a personal touch. Be sure to provide correct, complete contact and reference information for future correspondence.
     
  8. Do not forget to send the cover letter, with the RFP document, via certified mail
     
  9. Since things sometimes get a little more complicated than usual, remember to consult a lawyer for further information before doing anything.
     
  10. Use templates and samples provided in your FREE RFP Letters Toolkit to create your own cover letter.

Tips, templates, and samples of a professional RFP cover letter

FREE RFP Letters Toolkit, 2014 EditionWANT TEMPLATES AND SAMPLES
OF AN RFP COVER LETTER?

Learn tips on how to write a professional, very impressive, and bullet-proof RFP cover letter in our FREE RFP Letters Toolkit, 2014 Edition.

You will find in it, amongst others, templates and samples of an RFP cover letter.

It's FREE!

 

"The cover letter is the most important one."
- Pascal PERRY

RFP Proposal Cover Letter

Searches related to RFP Cover Letter:
Accountant RFP Cover Letter | Architecture RFP Cover Letter | Business Letters RFP Cover Letter | Canada Govt Contract RFP Cover Letter | Construction RFP Cover Letter | Demo RFP Cover Letters | Diplomatic RFP Cover Letters Format | Diplomatic RFP Cover Letters | Event Marketing RFP Cover Letter | Example of RFP Cover Letter for Architect | Example of RFP Cover Letter | Example RFP Cover Letter for Conflict Management | Example RFP Cover Letter Marketing Research | Example RFP Cover Letter | Example RFP Cover Letters | Expand Examples of RFP Cover Letters | Executive Management Summary Letter | Free RFP Cover Letter Template | Free RFP Cover Letter | Free Sample RFP Cover Letter | Free Samples of RFP Cover Letters | Free Samples Writing a RFP Cover Letter | How to Write an RFP Cover Letter Contracts | Important of RFP Cover Letter | Information Technology RFP Cover Letter Examples | IT RFP Cover Letter | Responding to a RFP Cover Letter | Response to RFP Cover Letter | RFP Cover Letter Conflict Management | RFP Cover Letter Email | RFP Cover Letter Example for Conflict | RFP Cover Letter Example | RFP Cover Letter Examples | RFP Cover Letter Format | RFP Cover Letter Free | RFP Cover Letter Proposal | RFP Cover Letter Response | RFP Cover Letter Sample Response | RFP Cover Letter Sample | RFP Cover Letter Samples | RFP Cover Letter Technology | RFP Cover Letter Template | RFP Cover Letter Templates | RFP Cover Letter Tutorial | RFP Cover Letter Web Design | RFP Cover Letter Write | RFP Cover Letter | RFP Cover Letters Response | RFP Cover Letters to Contractors for Bids | RFP Cover Letters | Sample of RFP Cover Letters | Sample RFP Cover Letter Format | Sample RFP Cover Letter | Sample RFP Cover Letters | Sample Technical RFP Cover Letter | Sample Telecom RFP Cover Letters | Software RFP Cover Letter | Supply Chain RFP Cover Letter | Telecom RFP Cover Letter | The RFP Cover Letter | Unique RFP Cover Letter Samples | Warehousing RFP Cover Letter Samples | Web RFP Cover Letter | Website Development RFP Cover Letter | Wedding RFP Cover Letter | What Do You Write in an RFP Cover Letter | Writing an RFP Cover Letter | Writing RFP Cover Letter | Answer to RFP Cover Letter | Benefit RFP Cover Letter | City RFP Cover Letter | Convincing RFP Cover Letters | Desktop Support RFP Cover Letter | Example of a RFP Cover Letter | Example of RFP Cover Letter | Find Other RFP Cover Letters | Free RFP Cover Letters | Free Samples RFP Cover Letter | Government RFP Cover Letter | Great RFP Cover Letters | How to Write an RFP Cover Letter | Responding to an RFP Cover Letter | Response to RFP Cover Letter | Response to RFP Cover Letters Sample | RFP Cover Letter Confidential | RFP Cover Letter Disclaimer | RFP Cover Letter Disqualification RFP Declined Sample | RFP Cover Letter Event Planning | RFP Cover Letter Responses | RFP Cover Letter Sample Web Site | RFP Cover Letter Sample | RFP Cover Letter Samples | RFP Cover Letter Software Project | RFP Cover Letter Thank You for The Opportunity | RFP Cover Letter Web Design | RFP Cover Letter | RFP Cover Letters for Software Evaluation | RFP Cover Letters | Sample RFP Cover Letter Build Out | Standard RFP Cover Letters | Strong RFP Cover Letter | Submitting an RFP Cover Letter | Technology RFP Cover Letter | Web Site RFP Cover Letter | Website Development RFP Cover Letter | What is an RFP Cover Letter | Winning RFP Cover Letters | Writing a Request for Proposal RFP Cover Letter |

Read the Report that software vendors don't want you to know about
Compare

Close the window


Recent Searches:

A: 14 | 13 | 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 

B: 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 

C: 16 | 15 | 14 | 13 | 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 

D: 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 

E: 15 | 14 | 13 | 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 

F: 17 | 16 | 15 | 14 | 13 | 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 

G: 5 | 4 | 3 | 2 | 1
 

H: 15 | 14 | 13 | 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 

I: 7 | 6 | 5 | 4 | 3 | 2 | 1
 

J: 2 | 1
 

K: 1
 

L: 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 

M: 5 | 4 | 3 | 2 | 1
 

N: 2 | 1
 

O: 3 | 2 | 1
 

P: 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 

Q: 1
 

R: 14 | 13 | 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 

S: 22 | 21 | 20 | 19 | 18 | 17 | 16 | 15 | 14 | 13 | 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 

T: 6 | 5 | 4 | 3 | 2 | 1
 

U: 1
 

V: 2 | 1
 

W: 7 | 6 | 5 | 4 | 3 | 2 | 1
 

X: 1
 

Y: 1
 

Z: 1
 

OTHERS: 3 | 2 | 1
 
Copyright © September 2014 by RFP Evaluation Centers. All rights reserved (Tuesday September 30, 2014)

RFP Evaluation Centers
740 Saint-Maurice Street, 4th floor
Montréal (Québec) H3C 1L5, Canada
1-800-496-1303 ext. 273 (toll free)
1-514-954-3665 ext. 273 (office)
1-514-954-9739 (fax)
Disclaimer:
We maintain this web site as a service we gracefully offer you, decision makers working at organizations whether requesting or providing external services and products, and who are interested in finding online free templates and samples of documents related to solicitation and selection processes. You are hereby cautioned not to consider the content provided on this web site and all its ancillary documents as a legal or contracting policy advice whatsoever. Indeed, this information should not be relied upon as a substitution for consulting a lawyer. We provide you, only as a convenience, with external references (books, links, etc.) that are not under our control. We are not responsible for their content and, therefore, assume no liability.

We are eager to help you out in your information quest, call us at our toll-free number 1-800-496-1303 ext. 273.