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Bidder Responsibility Determination
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FREE RFP Letters ToolkitBidder Responsibility Determination

Also known as: bidder evaluation criteria, contractor responsibility determination, vendor responsibility determination, bidder evaluation worksheet, supplier responsibility determination, bidder responsibility determination process, procurement bidder responsibility determination, bidder responsibility determination form, contracting bidder responsibility determination, bidder responsibility determination template, FAR bidder responsibility determination, FAR responsibility determination, bidder responsibility determination grounds, pre-award bidder responsibility determination, bidder responsibility determination justification, bidder qualification, affirmative bidder responsibility determination, negative bidder responsibility determination, bidder qualification statement, company comparison sheet, company comparison work sheet, affirmative determination of responsibility, bidder responsibility determination method, bidder responsibility determination for integrity and business ethics, bidder responsibility determination general standards, supplier evaluation form, vendor evaluation form, contractor selection criteria, contractor selection process

Bids are evaluated with no discussion held with the bidders. Because bid evaluation and comparison are limited to price and other price-related factors only, the decision cycle is shorter than other competitive procurement methods that have to deal with more complex, non-price-related evaluation factors.

Evaluation of bids is two-fold. After the bid has been determined responsive, the bidder must be deemed responsible, as detailed below.

Bidder Responsibility Determination:

To be determined responsible, a bidder must be successfully evaluated against the 7 following criteria:

  1. Financial Resources.
    The bidder must have adequate financial resources to perform the contract, or the ability to obtain them (see FAR 9.104-3(a)—Ability to Obtain Resources).
  2. Performance Schedule.
    The bidder must be able to comply with the performance schedule, required or proposed delivery, taking into consideration all existing commercial and governmental business commitments.
  3. Performance Record.
    The bidder must have have a satisfactory performance history, if any (see FAR 9.104-3(b)—Satisfactory Performance Record and Experience Certificate). Nevertheless, a prospective contractor shall not be determined responsible or non-responsible solely because of a lack of relevant performance history, except when specified in a standard for special acquisitions.
  4. Integrity and Ethics.
    The bidder must have a satisfactory record of integrity and business ethics including satisfactory compliance with laws related to taxes, labor and employment, environment, antitrust, and consumer protection (see FAR 9.406-2—Causes for debarment and FAR 9.407-2—Causes for suspension).
  5. Organization and Skills.
    The bidder must have the necessary organization and skills, experience, accounting and operational controls, and technical skills, or the ability to obtain them (see FAR 9.104-3(a)—Ability to Obtain Resources).
  6. Equipment and Facilities.
    The bidder must have the necessary technical equipment and facilities for production or construction, or ability to obtain them (see FAR 9.104-3(a)—Ability to Obtain Resources); and
  7. Other Qualification.
    The bidder must be otherwise qualified and eligible to receive an award under applicable laws and regulations.

Bidder Responsibility Determination Resources

The Federal Acquisition Regulation (FAR) prescribes policies, standards, and procedures pertaining to prospective contractors' responsibility; debarment, suspension, and ineligibility.

Bidder Responsibility Determination General Standards

Bidder Responsibilty Determination General Standards
(FAR 9.104-1—Responsible Prospective Contractors)

Policies, standards, and procedures for affirmative bidder responsibility determination.
Federal Acquisition Regulation (FAR)

Bidder Responsibility Determination for Integrity and Business Ethics

Contractor Code of Business Ethics and Conduct (FAR 3.1002)
Policies and procedures for the establishment of contractor codes of business ethics and conduct.

Debarment, Suspension, and Ineligibility (FAR Subpart 9.4)
Policies and procedures governing the debarment (FAR 9.406-2—Causes for debarment) and suspension (FAR 9.407-2—Causes for suspension) of contractors by federal agencies.

Project On Government Oversight (POGO) makes comment on Contractor Compliance Program and Integrity Reporting
 

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