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How to write an RFP for Accounting Software?

Write a request for proposals (RFP), which constitutes the framework of you accounting software comparison.

In the accounting software technical requirements section of the RFP, embed the accounting software RFP questionnaire presented below that will allow you to evaluate and compare qualified accounting software solutions and to select the accounting software solution that best matches your requirements.

The Accounting Software RFP Questionnaire Template

FREE Accounting Software RFP Template SampleThe following criteria are the first 2 levels of the Request for Proposals (RFP) Template for Accounting software available online that will help you select the accounting software system that best fits your needs. The full template is a Microsoft (MS) Excel spreadsheet featuring the 5 levels of decision criteria for a total of 4,122 criteria. Only 81 are presented below as the first 2 levels.

First levels of the Accounting software RFP template, further detailed in the next sections, are:

  1. General Ledger (GL)
  2. Accounts Payable (A/P)
  3. Accounts Receivable (A/R)
  4. Payroll
  5. Inventory Management (IM)
  6. Job and Project Costing
  7. Fixed Assets (FA)
  8. Order Entry
  9. Budgeting
  10. Manufacturing Management
  11. Multinational Accounting
  12. General Accounting
  13. Product Technology

1. Accounting Software: General Ledger (GL)

The General Ledger (GL) section encompasses modules for bookkeeping and making sure the accounts are paid or received on time.

(Accounting Software RFP Template: General Ledger [GL] contains 257 criteria)

1.1

Chart of Accounts

The Chart of accounts is for all practical purposes the business management system. If it is not set up properly so that revenues and costs are captured and segregated into the best suited categories, the financial statements produced will be useless.

The accounting software RFP template supports the following functionalities: chart of accounts set up, G/L account code set up, major structures set up, valid posting accounts, reporting units, allocations processing, allocations formula basis, amortization tracking, and prepaid expense tracking.

1.2

Transaction Processing

Transaction processing enables, through Journal entries, how revenues and costs are allocated across the organization. This section describes the journal entry process.

The accounting software RFP template supports the following transaction processing functionalities: general transaction processing, workflow period closing, batch layout configuration, batch note fields, supporting documents,  job cost adjustments, and correcting batches.

1.3

Month and Year End Closing

Month and year end closing: While revenue can be billed and cost information collected, if that information is not published in the form of financial statements quickly, so much time will have passed that the statements themselves become almost useless.

The accounting software RFP template supports the following month and year end closing functionalities: single period accounting only, multiple open periods, user-defined end of period date, final period dedicated to closing, close each module separately, create journal entry work sheets, system flags reports not printed, etc.

1.4

Control Reports

Control reports: All business management systems must have some form of controls to make sure information is input correctly. The reports listed in this section have been designed to accomplish this task.

The accounting software RFP template supports the following control reports functionalities: journals, transaction registration, transaction drill-down.

1.5

Financial Statements

Financial satements: The financial statements drive the company. For smaller companies this is less true since the owner or manager should have a "feel" for operations rather than relying on printed reports. Larger companies cannot do this simply because they are too big.

The accounting software RFP template supports the following functionalities for financial statements: general financial statements, financial snapshots, business unit financial statements, summary standard financial reports, detailed standard financial reports, historic financial data maintenance, comparative income statement, etc.

 

2. Accounting Software: Accounts Payable (A/P)

FREE Accounting Software RFP Template SampleAccounts payable (A/P) allow to schedule bill payments to suppliers and distributors, and keeps accurate information about owed money, due dates, and available discounts.

Accounts payable modules will include vendor master file, purchasing controls, data input, payables analysis, check writing, control reports, financial reports.

(Accounting Software RFP Template: Accounts Payable [A/P] contains 647 criteria)

2.1

Vendor Master File

Vendor master file: All master files are the starting point in any application. In this case the Vendor Master File must be set up first because that drives the rest of the functions in Accounts Payable.

The accounting software RFP template supports the following vendor master file functionalities: vendor master set up, vendor id number, contract employees, vendor master file options, vendor contracts, vendor view into A/P capabilities, vendor change A/P data capabilities, quick purchase review, user defined blanket payment terms, etc.

2.2

Purchasing Controls

Purchasing controls: While anyone can issue a purchase order, the process should be controlled and this section describes both the purchasing process as well as control systems that can be utilized.

The accounting software RFP template supports the following functionalities for purchasing controls: purchase order (general), web based e-procurement, trading exchange integration, indirect (MRO) material purchase controls, purchase order types, purchase budgeting, landed cost tracking, prorate landed costs automatically, RFQ management system, etc.

2.3

Data Input

Data input: Once a purchase order has been sent and goods received, the obligation for that purchase needs to be recognized. This section reviews the various steps required to actually get information into Accounts Payable.

The accounting software RFP template supports the following data input functionalities: general data input, inter-company processing, procurement card processing, travel and entertainment reporting, job or project expense posting, discounts earned posting, job or project cost data input, inventory data input, freight charge cost distribution, etc.

2.4

Payables Analysis

Payables analysis: Once an invoice has been input, it needs to approved and scheduled for payment. This section discusses those steps.

The accounting software RFP template supports the following payables analysis functionalities: payables analysis, general payables analysis, automatic invoice approval conditions, invoice approval workflow system, screen review of invoices due, single screen analysis of all obligations, automatic recalculation of payment schedule, etc.

2.5

Check Writing

Check writing: Once an invoice has been processed and approved, it needs to be paid, This section reviews various check writing steps.

The accounting software RFP template supports the following check writing functionalities: check writing functionality, bank account assignment, check format.

2.6

Control Reports

Control reports: While one can assume that information has been input correctly, that is not always the case. The reports listed in this section (as well as sorts of the same report) give users the ability to check information to make sure it has been input correctly.

The accounting software RFP template supports the following functionalities for control reports: invoice summary, transaction register, sort transaction register by g/l account, sort transaction register by transaction type, sort transaction register by vendor, vendor master changes, and credit, debit, and cancellation report.

2.7

Financial Reports

Financial reports: Once data has been input into Accounts Payable, users will probably need to review slices of that data to determine if costs are in line, where costs are being incurred, and how those costs compare against other benchmarks.

The accounting software RFP template supports the following functionalities for financial reports: miscellaneous A/P reports, receiving report, open purchase order report, unvouchered receipt report, cash requirements report, purchase journal, purchase comparisons, purchase discount analysis, vendor analysis report, buyer performance analysis, etc.

 

3. Accounting Software: Accounts Receivable (A/R)

FREE Accounting Software RFP Template SampleAccounts receivable (A/R) track payments due to a company from its customers. It contains tools to control and expedite the receipt of money from the entry of a sales order to posting payments received. 

Accounts receivable modules will include customer master file, customer relationship management, invoicing, cash receipts, debt collection, control reports, and financial reports.

(Accounting Software RFP Template: Accounts Receivable [A/R] contains 449 criteria)

3.1

Customer Master File

Customer master file: Accounts Receivable starts with customers. This section reviews the process whereby customers can be set up and all of the controls that relate to that customer defined.

The accounting software RFP template supports the following customer master file functionalities: customer master set up, change customer id number, customer contracts, freight carrier assignment, credit management system, credit limit/hold functionality, quick payment review, multiple vendor contacts, customer contact manager, and dispute resolution application.

3.2

Customer Relationship Management (CRM)

Customer relationship management (CRM): CRM and its lighter weight cousin Contact Management are the keys to managing the relationship with customers.

The accounting software RFP template supports the following customer relationship management functionalities: CRM and ERP integration, CRM access methods, CRM integration with other applications, customer correspondence maintenance, CRM functionality, CRM and office productivity integration, additional CRM functionality, remote CRM user access options, CRM package integration, and contact management system integration.

3.3

Invoicing

Invoicing: Work can be performed, but funds will not be received unless invoices are sent quickly and accurately. This section covers the invoicing process.

The accounting software RFP template supports the following invoicing functionalities: general invoicing, recurring invoices, contract invoicing, contract price management, partial/extended payment schedule, user defined description codes, cost of goods sold credit options, and month-end billing statement/invoice.

3.4

Cash Receipts

Cash receipts: Customer payments must be received in a timely fashion, recorded properly, and deposited into the bank as quickly as possible. This section deals with each of those processes.

The accounting software RFP template supports the following functionalities for cash receipts: general cash receipts, credit payments to O/S finance charges, variable payment terms, less than full payment, and automatic write off of small amounts.

3.5

Debt Collection

Debt collection: Recording profitable business counts for nothing if the funds are not received in a timely fashion or received at all. This section lists some of the procedures companies can take to make sure their customers pay them in a timely fashion.

The accounting software RFP template supports the following debt collection functionalities: collections (general functionality), collections (specific functionality), proactive credit watch, credit watch triggers, and automatic electronic statements.

3.6

Control Reports

Control reports: While one can assume that information has been input correctly, that is not always the case. The reports listed in this section (as well as sorts of the same report) give users the ability to check information to make sure it has been input correctly.

The accounting software RFP template supports the following functionalities for control reports: invoice summary, transaction register, sort transaction register by general ledger account, sort transaction register by transaction type, tax register, sort tax register by responsible agency, customer master changes, and credit and cancellation report.

3.7

Financial Reports

Financial reports: Once data has been input into Accounts Receivable, users will probably need to review slices of that data to determine if revenues are in line, where revenue is being generated, and how that revenue compare against other benchmarks.

The accounting software RFP template supports the following functionalities for financial reports: miscellaneous financial reports, customer transaction report, sales analysis reports, gross profit reports, gross profit report options, trend analysis reports, cash flow forecast, customer ranking, customer net profit, and billing error report.

 

4. Accounting Software: Payroll

FREE Accounting Software RFP Template SamplePayroll handles accounting and preparation of checks related to employee salaries, wages, and bonuses.

Payroll modules will include employee files, human resource management, country-specific payroll processing, data input and cost distribution, payroll check writing, control reports, and financial reports.

(Accounting Software RFP Template: Payroll contains 336 criteria)

4.1

Employee Files

Employee files: As with all other applications discussed to this point, the Payroll application will not operate efficiently unless everything has been defined or set up. This series of questions helps users understand some of the more common set up functions.

The accounting software RFP template supports the following functionalities related to employee files: general employee files, employee information (basic), pay periods, position classification pay rate tables, default expense distribution, deduction calculations, deduction features, deduction limit management, auto payment of employee obligation, sick and vacation pay tracking, etc.

4.2

Human Resource (HR) Management

Human resource management (HR): HR applications track very detailed information for each employee. If users need to track educational qualifications, training, and other activities for employees, they probably require some form of HR application.

The accounting software RFP template supports the following human resources management functionalities: general functionalities of human resources management systems (HRMS), open position tracking, definitions and specifications, on-line forms and research, HR workflow controls, self-service functions, and Internet functions.

4.3

Country-Specific Payroll Processing

Country-specific payroll processing: If an organization has employees abroad (for instance, a US company with Canadian employees), a payroll system is required that meets the various regulations enacted in the considered country. This series of questions lists some of the more common requirements.

The accounting software RFP template supports the following functionalities for country-specific payroll processing: registered retirement programs, vendor-provided tax tables, payroll reporting, and any other relevant country-specific payroll functionality.

4.4

Data Input and Cost Distribution

Data input and cost distribution: Payroll information drives not just the production of payroll checks but also the distribution of those costs to various departments and activities.

The accounting software RFP template supports the following data input and cost distribution functionalities: general data input and cost distribution, Internet data input, automatic commission calculation, benefit verification, multiple destination cost assignment, automatic tax calculation, and automatic deduction posting.

4.5

Payroll Check Writing

Payroll check writing: Just as was described for Accounts Payable, once data has been input into the Payroll system, check need to be printed.

The accounting software RFP template supports the following functionalities for payroll check writing: process quick checks, pre-check payroll audit, flags abnormal checks, flags negative checks, prints exception list for all pay rate changes, supports approval process prior to printing, void or reprint selected checks, void check with auto reverse, void or reprint W2 or 1099, print W2 and 1099 after year end, prints details of all income and deductions, etc.

4.6

Control Reports

Control reports: While one can assume that information has been input correctly, that is not always the case. The reports listed in this section (as well as sorts of the same report) give users the ability to check information to make sure it has been input correctly.

The accounting software RFP template supports the following functionalities for control reports: costing reports, General Ledger (GL) distribution report, hours earnings report, commission report, deductions register, payroll register, check register, direct deposit report, and voided checks.

4.7

Financial Reports

Financial reports: Once data has been input into Payroll, users will probably need to review slices of that data to determine if costs are in line, where costs are being incurred, and how those costs compare against other benchmarks.

The accounting software RFP template supports the following functionalities for financial reports: miscellaneous financial reports, employee list, payroll report date ranges, other payroll reports, and union reporting.

 

5. Accounting Software: Inventory Management (IM)

FREE Accounting Software RFP Template SampleInventory Management (IM) encompasses a group of applications for maintaining records of warehoused goods and processes movement of products to, through and from warehouses.

Inventory management modules will include inventory master file, inventory control/assembly systems, data input and cost distribution, receiving activities, shipping and withdrawal activities, and financial reports.

(Accounting Software RFP Template: Inventory Management [IM] contains 512 criteria)

5.1

Inventory Master File

Inventory master file: As with all other applications discussed to this point, the Inventory application will not operate efficiently unless everything has been defined or set up. This series of questions helps users understand some of the more common set up functions.

The accounting software RFP template supports the following inventory master file functionalities: general inventory master file, item status, item technical specifications, bar code tracking, basis for cycle count code, ABC class code management, customer-owned inventory management, inventory costing method, standard cost modification, etc.

5.2

Inventory Control/Assembly Systems

Inventory control/assembly systems: There are any number of activities that control how goods are received, stored, assembled, and ultimately shipped. This series of questions helps users understand some of these potential functions that may be of interest.

The accounting software RFP template supports the following functionalities for inventory control/assembly systems: general inventory control, multi-warehouse communications protocols, kits and bill of materials, bill of material types, bill of materials cross referencing, CAD integration, engineering change management, bill of materials, tool management, etc.

5.3

Data Input and Cost Distribution

Data input and cost distribution: Inventory information drives not just the shipping and receiving process but also the distribution of those costs to various departments and activities.

The accounting software RFP template supports the following data input and cost distribution functionalities: general data input and cost distribution, price change conventions, price discounts, and inventory adjustments.

5.4

Receiving Activities

Receiving activities: While many accounting systems support the notation of a receipt of goods, that is certainly not the way it happens in real life. This series of questions highlights the receiving process and all of its many individual activities.

The accounting software RFP template supports the following functionalities for receiving activities: general receiving activities, receipt types, input during receipt, printing during receipt, unit of measure conversions, RMA types, RMA functionality, and automatic exception reporting.

5.5

Shipping and Withdrawal Activities

Shipping and withdrawal activities: Once an order has been received, the objective of the exercise is to ship the goods to the customer as quickly and efficiently as possible. In some instances the shipping is internal only with the goods being sent to a production line. This series of questions traces each of the steps necessary to get material where it needs to be consumed.

The accounting software RFP template supports the following functionalities for shipping and withdrawal activities: general shipping and withdrawal, inventory withdrawal functions, floor stock tracking, and shipping and withdrawal documents.

5.6

Financial Reports

Financial reports: Once data has been input into Inventory, users will probably need to review slices of that data to determine if costs are in line, where costs are being incurred, and how those costs compare against other benchmarks.

The accounting software RFP template supports the following functionalities for financial reports: general financial reports, on-line query functionality, quick item snapshot, inventory activity report, lead time analysis, bill of materials reports, where used report, engineering change reports, and inventory analysis.

 

6. Accounting Software: Job and Project Costing

FREE Accounting Software RFP Template SampleJob and Project Costing module handles the whole job lifecycle: from job definition, quoting, and costing to job execution, job completion, job billing, and job profitability analysis.

Job and Project Costing modules will include job initiation, data input and cost distribution, job control, cost analysis and reports, and job invoicing.

(Accounting Software RFP Template: Job and Project Costing contains 344 criteria)

6.1

Job Initiation

Job initiation: The process of setting up a job is similar to setting up any other master file. First you have to define system defaults. Then you define how the system is going to work. Finally you define the jobs themselves.

The accounting software RFP template supports the following job initiation functionalities: general job setup, job/project industry support, job type support, job definition file, job resource file, job/project front office support, default billing rates, billing formats, bill-to functions, user defined line item cost detail, start and end date tracking, and cost tracking.

6.2

Data Input and Cost Distribution

Data input and cost distribution: Once a job has been launched, cost information will flow into it either directly or from other applications such as Payroll, Accounts Payable, and Inventory. The key to the success of any job related organization is allocating costs to jobs accurately and in a timely manner. Once the actual costs have been posted to a job, manager can control that job and bill for the work done.

The accounting software RFP template supports the following data input and cost distribution functionalities: general data input and cost distribution, data input method, remote data entry methods, remote device capabilities, time recorder, automatic data capture, time tracking options, labor cost options, timesheet information integration, etc.

6.3

Job Control

Job control: Small jobs are relatively easy to control. Larger jobs may be so complex that several people may act as managers. In cases like this it is very easy to lose track of costs and labor. This section lists some of the support a business management system can provide.

The accounting software RFP template supports the following job control functionalities: general job control, job tracking functionality, and task and activity network analysis.

6.4

Cost Analysis and Reports

Cost analysis and reports: While it is important to post all costs to a jobs, it requires some degree of study to make sense of this information. This section lists some of the activities and information managers may need to help them control each job.

The accounting software RFP template supports the following functionalities for cost analysis and reports: general cost analysis and reports, realization review, profit analysis, and cost review reports.

6.5

Job Invoicing

Job invoicing: Collecting cost information is the first and most important step, but if those costs are not billed properly and billed at all, then all of the control efforts of managers goes to waste.

The accounting software RFP template supports the following job invoicing functionalities: general job invoicing, pre billing review, minimum billing level, pre-billing edit routines, billing format options, percentage completion contracts, material pricing basis, labor pricing basis, and write up/down options.

 

7. Accounting Software: Fixed Assets (FA)

FREE Accounting Software RFP Template SampleFixed assets (FA) manages depreciation and other costs associated with tangible assets such as buildings, property and equipment. 

Fixed assets modules will include equipment files, cost calculation and distribution, and reports.

(Accounting Software RFP Template: Fixed Assets [FA] contains 64 criteria)

7.1

Equipment Files

Equipment files: Equipment files perform the same function as master files for customers, employees, etc.

The accounting software RFP template supports the following functionalities related to equipment files: general equipment files, equipment leasing, default distribution, depreciation methods, and simultaneous depreciation calculation.

7.2

Cost Calculation and Distribution

Cost calculation and distribution: Once an asset has been acquired, its acquisition cost must be amortized over a period of years. This section lists functions that control that process.

The accounting software RFP template supports the following cost calculation and distribution functionalities: general cost calculation and distribution, depreciation cost transfer, and fleet and equipment control.

7.3

Fixed Assets Reports

Fixed assets reports: Just has been found in every other application, users will need to access reports that analyze depreciation.

The accounting software RFP template supports the following functionalities for fixed assets reports: cost distribution report, prints detailed equipment list, maintenance cost analysis, maintenance cost versus depreciation, maintenance cost trend analysis, and detailed fleet maintenance analysis.

 

8. Accounting Software: Order Entry

FREE Accounting Software RFP Template Sample

Order Entry modules will include order entry set up, order receipt, order tracking, shipping, invoicing, and reports.

(Accounting Software RFP Template: Order Entry contains 474 criteria)

8.1

Order Entry (Set Up)

Order entry (set up): Order entry is not just about taking orders and subsequently shipping goods. There are a lot of other activities that need to be considered when an order entry system is set up. This series of questions lists some of those functions and activities.

The accounting software RFP template supports the following order entry setup functionalities: general order entry, industry type support, agent and commission structure, commission splits and overrides, commission basis, commission review, payroll timekeeping, and warranty handling system.

8.2

Order Receipt

Order receipt: The process of receiving an order can be quite simple or it can be quite complex depending on the nature of the order, how it is recorded, and the industry in which the user competes. This whole section deals with various aspects of the order receipt process.

The accounting software RFP template supports the following order receipt functionalities: general order receipt, service management, service call types, service history maintenance, customer-facing web service applications, Internet-based RMA applications, EDI commerce, Internet commerce, field sales orders updating, customer lookup, etc.

8.3

Order Tracking

Order tracking: To assume that once an order has been received is a mistake. Anything can happen to prevent an order from being shipped on time or delivered on time. This series of questions list functionality that will help users track orders from the day they are placed to the day they are delivered.

The accounting software RFP template supports the following order tracking functionalities: general order tracking, order information displayed, open order status tracking, and Internet order status queries.

8.4

Order Shipping

Shipping: The process of actually getting a shipment out of the door can become quite complex as well as quite costly. This series of questions lists some of the activities that can be enhanced by a well designed business management system.

The accounting software RFP template supports the following order shipping functionalities: general shipping, pick and pack document printing, pick tickets consolidation, carrier pickup scheduling, freight rate calculation, and manifest and bill of lading printing.

8.5

Order Invoicing

Invoicing: Once a shipment has been dispatched, invoices should be printed as soon as possible. This series of questions lists some of the procedures that business management system can support.

The accounting software RFP template supports the following order invoicing functionalities: print invoice directly from system, delay invoicing until all items have been shipped, comment lines on invoice, indicates all items back ordered, non charge for back orders, prints customer part number, prints multiple line part descriptions, etc.

8.6

Order Reports

Reports: As is the case for all other applications, the reports coming from the Order Entry system should help users get shipments out the door efficiently and on time and also learn where improvements can be made.

The accounting software RFP template supports the following functionalities for order reports: general reports, quotation forms and tracking, quotation loading analysis, daily order analysis, cash receipts analysis, sales history report (sorts), sales history report (options), margin analysis, job or work order performance analysis, and salesperson performance analysis.

 

9. Accounting Software: Budgeting

FREE Accounting Software RFP Template SampleBudgeting involves budgetary controls, budget accounting, budget development, and budget allocation.

Budgeting modules will include general budgeting, review process, and construction of new budget.

(Accounting Software RFP Template: Budgeting contains 34 criteria)

9.1

General Budgeting

General budgeting: This series of questions lists general questions about the budgeting process supported by the business management system.

The accounting software RFP template supports the following general budgeting functionalities: comparison versus budget, separate internal budgeting module, integrates with third party budgeting system, monthly budgets, multiple budget revisions, maintains budget revision history, non-G/L budget groups, budget roll up system, multiple year budgets, etc.

9.2

Review Process

Review process: Before a new budget can be created, users should review the results from last year as well as before. This may give them trend information that will be useful when establishing a new budget.

The accounting software RFP template supports the following review process functionalities: past budgets and results segregated, saves more than one year's past data, saves the past results for each month, and expresses past results as a percentage.

9.3

Construction of New Budget

Construction of new budget: The actual process of constructing a new budget can be fairly simple or very complex depending on the nature of the business as well as their desire to split the budget into very small pieces.

The accounting software RFP template supports the following functionalities for construction of new budget: fixed dollar budgets only, variable budgets, isolates and compares each line item, comparison of variables, comparison data presented graphically, input percentage growth rate, expresses new budget as percentage, balance sheet budgeting, etc.

 

10. Accounting Software: Manufacturing Management

FREE Accounting Software RFP Template SampleManufacturing management encompasses a group of applications for planning production, ensuring the best quality as possible, analyzing product costs, taking orders, and delivering products to the customer.

Manufacturing management modules will include product costing, master production scheduling (MPS), material requirements planning (MRP), capacity requirements planning (CRP), shop floor control, and quality control.

(Accounting Software RFP Template: Manufacturing Management contains 234 criteria)

10.1

Product Costing

Product costing: The process of determining costs of products, either through production chain or supply chain, by combining more traditional cost accounting principles to less traditional cost accounting methods (time-driven ABC).

The accounting software RFP template supports the following product costing functionalities: cost components, costing mechanisms, cost generation mode, cost buildup methodology, and product costing reports.

10.2

Master Production Scheduling (MPS)

Master production scheduling (MPS): The process of aggregating accurately-forecasted demand with well-known or actual demand, and translating them into a production plan, then disaggregated into specific schedule for each individual component and related assembly requirement.

The accounting software RFP template supports the following functionalities for master production scheduling (MPS): general MPS, production planning, available to promise functionality, and forecast consumption planning basis.

10.3

Material Requirements Planning (MRP)

Material requirements planning (MRP): The process allowing a manufacturer to evaluate requirements for individual components or raw materials needed for a specific assembly or production line, in order to request such items from suppliers within a specific timeframe. MRP techniques use data from bill of material (BOM), inventory, and master production schedule (MPS) to calculate such material requirements in a 3-step process:

  1. exploding (gross requirements from BOM), 
  2. netting (net requirements = BOM - inventory),
  3. offsetting (lead-time requirements).

The accounting software RFP template supports the following functionalities for material requirements planning (MRP): general MRP, variables for which schedules may be determined, situations for schedule alteration, forecasting methodologies, time buckets, requirements generation mode, MRP planning basis, pegging options, and requirements segregation basis.

10.4

Capacity Requirements Planning (CRP)

Capacity requirements planning (CRP): The process of measuring, monitoring, evaluating, and adjusting the capacity, i.e. the needed amount of resources (personnel, machinery, and time), of an organization to reach specific level of production.

The accounting software RFP template supports the following functionalities for capacity requirements planning (CRP): capacity plan determination, scheduling method, simulation methods, resource loading, and capacity plan variables.

10.5

Shop Floor Control

Shop floor control:  The process of monitoring movements of materials related to manufacturing orders or shop orders, and reporting productivity and levels of utilization of resources (personnel, machinery, and time).

The accounting software RFP template supports the following shop floor control functionalities: general shop floor control, work center setup, overhead rate structure, scheduling technique, included in lead time tracking, outside processing controls, just-in-time (JIT) planning, serial/lot tracking, and component back flushing.

10.6

Quality Control

Quality control: The steps of comparing prior-measured quality of an item or process against quality standards, whether conventional or user-defined, and then acting upon notification of thus noticed non-conformance.

The accounting software RFP template supports the following quality control functionalities: general quality control, conformance support, and MRB systems support.

 

11. Accounting Software: Multinational Accounting

FREE Accounting Software RFP Template Sample

Multinational Accounting modules will include installation and support, basic information, currency rate tables, transaction entry, gain/loss reporting, and financial/management reporting.

(Accounting Software RFP Template: Multinational Accounting contains 118 criteria)

11.1

Installation and Support

The accounting software RFP template supports the following installation and support functionalities: local support, languages supported, and simultaneous multilingual by user ID.

11.2

Basic Information

The accounting software RFP template supports the following basic information functionalities: general information, date format, and tax reporting options.

11.3

Currency Rate Tables

The accounting software RFP template supports the following functionalities for currency rate tables: general currency rate tables, and exchange rates.

11.4

Transaction Entry

Transaction entry: The process of registering any single monetary movement from one account (debit) to another (credit), complying with the concept of double-entry bookkeeping, accounting principle ruling any accounting transaction and stating that an accountant cannot create but move money around.

The accounting software RFP template supports the following transaction entry functionalities: supports multiple currency transactions, supports user-defined spot rates, checks spot rate tolerances, displays source/local/functional currencies, supports master payment/receipt currency, supports cross entity allocations, etc.

11.5

Gain/Loss Reporting

Gain/loss reporting: The process of calculating the ratio of generated revenue (price) over required investment (cost), and then reporting a gain or a loss.

The accounting software RFP template supports the following gain/loss reporting functionalities: general gain/loss, revaluation options, revaluation time periods, and gain/loss posting options.

11.6

Financial/Management Reporting

Financial/management reporting: The process of  integrating data in real- or deferred-time from multiple financial sources in order to provide on demand, user-definable reports.

The accounting software RFP template supports the following financial/management reporting functionalities: general reporting, and report sorting options.

 

12. Accounting Software: General

FREE Accounting Software RFP Template Sample

General modules will include VAR/reseller channel, industry specific modules, and presale information.

(Accounting Software RFP Template: General contains 155 criteria)

12.1

VAR/Reseller Channel

VAR/reseller channel: Most middle market business management systems are sold through VAR or reseller channels. This series of questions tries to help users understand how each vendor's channel operates. In the end the user will have to determine for themselves if the individual reseller with whom they may be working is best suited to their unique set of circumstances.

The accounting software RFP template supports the following functionalities to manage the VAR/reseller channel: general VAR/reseller channel, vendor sales organization, reseller education, and reseller access to sales collateral.

12.2

Industry-Specific Modules

Industry-specific modules: This series of questions lists various major industry segments and asks vendors if they have applications that serve these specific segments.

The accounting software RFP template supports the following functionalities for industry-specific modules: accounting: public, advertising, automotive: repair and service, automotive: sales, automotive: supply, banking, chemical, contractors: electrical, contractors: HVAC, contractors: plumbing, construction: commercial, construction: highway, etc.

12.3

General Presale Information

General presale information: These questions are very general by their nature and list factors that cannot otherwise be categorized.

The accounting software RFP template supports the following functionalities related to general presale information: general presale information, multicurrency transactions, country-specific tax reporting, vendor-provided reference list, vendor web site/Internet options, and purchase and installation.

 

13. Accounting Software: Product Technology

FREE Accounting Software RFP Template SampleThe Product technology category defines the technical architecture of the accounting system, and the technological environment in which the product can successfully run. Criteria include product and application architecture, software usability and administration, platform and database support, application standards support, communications and protocol support and integration capabilities. Relative to the other evaluation criteria, best practice selections place a lower relative importance, on the product technology category. 

However, this apparently lower importance is deceptive, because the product technology category usually houses the majority of the selecting organization's mandatory criteria, which usually include server, client, protocol, and database support, application scalability and other architectural capabilities. The definition of mandatory criteria within this set often allows the client to quickly narrow the long list of potential vendors to a short list of applicable solutions that pass muster relative to the most basic mandatory selection criteria. 

During the process of accounting software selection, a great deal of attention is given to the functional capabilities of the accounting software being evaluated. While this aspect is obviously important, ignoring the technical mechanisms by which the accounting software actually operates can be fatal to the accounting software solution selection project.

Technology modules will include technical requirements, control and audit, operational functionality, and reports.

(Accounting Software RFP Template: Technology contains 498 criteria)

13.1

Technical Requirements

Presale information: This information lists information not tied to specific accounting applications that may be of interest to users before they make their final purchase decision.

The accounting software RFP template supports the following functionalities for defining technical requirements: client operating system, server operating system, database, programming language, client/server structure, client/server options, wireless device access, wireless access functionality, web-enabled employee-facing applications, Microsoft compliance, specific application support, manufacturing application support, EDI functionality, inter/intranet functionality, customer-facing portal, and OLAP functionality.

13.2

Control and Audit

Control and audit: As has been demonstrated when reviewing the questions for each application, control and audit information helps keep a business management system accurate. This series of questions identifies general or system wide control and audit factors that may be of interest.

The accounting software RFP template supports the following control and audit functionalities: general control and audit, password security, file and record lockout, details carried with each transaction, and prevents record alteration after posting.

13.3

Operational Functionality

Operational functionality: This series of questions tries to help users understand how each business management system under consideration operates on a daily basis.

The accounting software RFP template supports the following operational functionalities: general operational functionality, transaction analysis codes, unlimited note fields for entries, posting method, accounting basis, user specific menu, workflow-based menu, user portals, G/L account number input sequence, data input verification, exception management system, and dispute resolution application.

13.4

Technology Reports

Technology reports: While application specific reports have been listed under each application area, this series of questions sheds some light on the reporting system in general.

The accounting software RFP template supports functionalities for technology reports like general reports, third party report writers, report libraries, web-based reporting portal, business metrics, business metrics delivery options, standard forms, forms design format, and forms designer functionality.

FREE Accounting Software RFP Template SampleThe aforementioned criteria are the first 2 levels of the Accounting software RFP template available online that will help you select the accounting software system that best fits your needs. The full accounting software RFP template is a Microsoft (MS) Excel spreadsheet featuring the 5 levels of decision criteria for a total of 4,122 criteria. Only 81 are presented above as the first 2 levels.

Involved in an accounting software comparison? Get your FREE Accounting software Request for Proposals (RFP) template sample.

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POGO Urges OSTP to Ensure that Agency Scientific Integrity Plans Include Contractors and Grantees

POGO is pleased to see that most federal departments and agencies have finally made public their draft or final scientific integrity plans in response to President Obama's March 2009 Memorandum on Scientific Integrity. However, POGO is concerned that several agencies have not included contractors or grantees in their plans. The failure to ensure the integrity of science performed outside the government but funded with taxpayer dollars is particularly troubling given that some of these departments or agencies—such as the Department of Energy (DOE)—rely heavily or nearly entirely on contractors and grantees for scientific research. .

14 Federal Agencies Fail to Fulfill the President's Directive: Billions in Taxpayer-Funded Science Not Included in Integrity Plans and Policies

The Department of Energy (DOE) and the Food and Drug Administration were two of 14 federal agencies that failed to set proper scientific standards for contract and grantee researchers, despite the fact that tens of billions of dollars in taxpayer money funds this science each year, the Project On Government Oversight (POGO) said in a letter sent today to the Obama administration..

POGO Supports DoD Effort to Redefine Commercial Items

The Project On Government Oversight (POGO) urges you to support the Department of Defense's (DoD) legislative proposal for the National Defense Authorization Act that will result in improved oversight of billions of dollars' worth of so-called "commercial" goods and services..

POGO Supports Proposed Defense Contractor Crime Reporting Rule

The Department of Defense (DoD) seeks input on a proposal to amend the Defense Federal Acquisition Regulation Supplement (DFARS) to expand coverage on contractor requirements and responsibilities with regard to the reporting of crimes committed by or against contractor personnel. .

POGO's Response to Professional Services Council Letter Regarding Reducing Civilian Workforce

Senators and Representatives recently received a letter from the Professional Services Council (PSC) responding to their letters to Secretary of Defense Leon Panetta, in they criticized the Department of Defense's (DoD) efficiency initiative, which aims to reduce costs by scaling back the civilian workforce to 2010 levels rather than compliance with mandates to reduce reliance upon contractors. We would like to offer some perspective on a number of points raised in the PSC letter..

POGO and Partners Strongly Support Passage of the DATA Act

We, the undersigned organizations, are writing in strong support of the Digital Accountability and Transparency Act (DATA Act), H.R. 2146, which is planned for a floor vote this Wednesday. The DATA Act is an important step towards improving federal financial transparency and would empower the public to better understand how their federal dollars are being spent. .

A Test Case on Sanctions?

If there's one thing most Americans support in foreign policy, it's sanctions against Iran to halt its alleged drive for nuclear weapons. From President Obama to Mitt Romney, Rick Santorum, and Newt Gingrich, leading candidates all want to put the economic squeeze on Tehran and to signal their support for Israel. President Obama recently announced he will ratchet up sanctions on the country's oil exports and declared a "national emergency" to deal with the Islamic Republic. The Senate will try to iron out its differences over anti-Iran measures in coming weeks, as bus stations around Washington, DC, are studded with advertisements questioning the President's resolve on the issue..

U.S. Wasting Billions on Over-Priced Service Contracts; Government Lacks Data to Make Informed Contracting Decisions, POGO Tells Congressional Subcommittee

The federal government more than doubled its spending on service contracts over the last decade, despite having inaccurate data on the "true" cost of those contracts—largely because of the misguided notion that outsourcing is more cost effective than using federal workers, the Project On Government Oversight (POGO) told a Senate subcommittee today..

POGO's Scott Amey testimony on "Contractors: How Much Are They Costing the Government?"

I want to thank Chairman McCaskill, Ranking Member Portman, and the Subcommittee for asking the Project On Government Oversight (POGO to submit written testimony about the important, but often ignored, issue of service contracting costs. Although there are many initiatives in place to cut federal agency spending and reduce the costs associated with the federal workforce, the cost of contractor services has escaped scrutiny. Such avoidance is extremely disturbing because the government annually spends more taxpayer dollars on contractor services than it spends on goods, over $320 billion and $210 billion in FY 2011, respectively. To put that level of spending in perspective, total contract spending was $205 billion in FY 2000, of which services accounted for $128 billion of the total..

Last Modified: Tuesday, August 28, 2012 9:25:11 PM



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