Writing professional proposal cover letters:

Learn secrets used by countless organizations to win
contracts through an RFP-based selection process.

Get your FREE RFP Letters Toolkit, 2009 EditionGet your FREE RFP Letters Toolkit, 2009 Edition

FREE Request for Proposal (RFP) Letters, including FREE samples of Letter of Intent, Disqualification Letter, Rejection Letter, Protest Letter, and Cover Letter
RFP Evaluation CentersHome | How to write an RFP LetterHow to write an RFP Letter | FREE RFP Letters Templates and SamplesFREE RFP Letters Templates and Samples
Writing professional proposal cover letters, Get your RFP Letters Toolkit 2009 Edition
              Free of charge            Immediate delivery to your email            Call 1-800-496-1303 ext. 273

FREE RFP Documents including:
RFP Template
RFP Cover Letter
Proposal Cover Letter
Executive Summary Template NEW!
FREE Company Profile Template NEW!
Disqualification Letter
Rejection Letter
Non-Binding Letter of Intent
Decision Matrix
No-Bid Letter NEW!
Protest Letter
Sole Source Protest Letter
Sole Source Justification and Approval (J&A)
Letter to Decline a Proposal
Contract Award Letter
 
FREE Requests for Proposals
(RFP) Template Samples:
Software RFP Template NEW!
Process ERP RFP Template
Discrete ERP RFP Template NEW!
CRM RFP Template NEW!
Accounting RFP Template NEW!

The Best
Proposal-related Book

Latest Procurement News & Bids Opportunities from Federal Agencies

FAQ about RFP and Proposals:
Compare ERP NEW!
Sealed Bids NEW!
What is Competitive Procurement?
Uniform Contract Format (UCF)
What is Sole Source?
Abstract vs. Executive Summary: Discover The Main Differences NEW!
The Bid/No-Bid Analysis NEW!
Best-known Readability Scores
Bormuth Readability Score
List of Work Words NEW!
47 FREE Affidavit Form Samples NEW!
Bidder Responsibility Determination NEW!
Bid Responsiveness Determination NEW!
Food Court RFP Examples NEW!

More FAQ...Expand RFP FAQ

The Best
RFP-related Book

 

How to write an RFP Proposal Cover Letter

FREE RFP Letters Toolkit, 2009 Edition

What is an RFP Proposal Cover Letter

An RFP Proposal Cover Letter , also known as Letter of Transmittal, should accompany your response to the RFP questionnaire you received from the organization requesting proposals from prospective providers. 

Why write a proposal cover letter?

Beyond merely being the authorization of your proposal by your organization, the RFP proposal cover letter gives you a unique opportunity to emphasize (1) how your offering matches the RFP issuer's needs, and (2) what are the benefits they may thusly reap from identifying your solution as the best match for their requirements.

Would you send your résumé without a cover letter? When the time comes, remember that the RFP Proposal Cover Letter plays exactly the same role as the Cover Letter for a Résumé. So, take a particular attention on how you will write your RFP Proposal Cover letter. It is the first mandatory gate towards the path of winning the contract. Don't miss it.

RFP Proposal Cover Letter templates and samples

The request for proposal (RFP) proposal cover letter is part of our FREE RFP Letters Toolkit. You will find in it, amongst others, templates and samples of RFP Proposal Cover Letter.

Writing a Request for Proposal (RFP) cover letter

Your strongest weapon is in your reader's mind.

It is highly recommended that you to read the suggestions below in order to properly and successfully use the RFP proposal cover letter.

  1. Use a formal letterhead and do not handwrite the RFP proposal cover letter. Use templates and samples provided in your FREE RFP Letters Toolkit to create your own proposal cover letter. Some studies have demonstrated that the serif feature (the horizontal, rounded part of the character) of some fonts, namely Garamond, Georgia and Times New Roman, make printed documents more readable by easing the reading movement of the eye. (More information about usability, from Jakob Nielsen's web site).
     
  2. First, indicate your interest in the RFP you received. The RFP proposal cover letter should highlight the content of ancillary documents, namely your proposal, and specify the time for validity of your offering, which, depending of organizations, may range from 30 to 90 days from the proposal due date.
     
  3. List the most important qualifications and benefits of both your product and organization. Indeed, you are not offering a mere product, but a partnership between two organizations. So, as a complement to selling your product, do not forget to sell yourself.
     
  4. Offer a BRIEF! summary of your client references.
    It's important for your cover letter to be personalized, relevant, and passionate. It is important to select not only the most impressive but the most pertinent ones. Indeed, you will find that relevancy is much more efficient than accuracy.
     
  5. Do not be too bureaucratic in your approach. The RFP issuer has to feel your passion not only for your product but also for their project. When well done, the RFP Proposal Cover Letter can show that you listened to them and, thusly, demonstrate your dedication towards your customers.
     
  6. Be sure to provide correct, complete contact and reference information (name, title, address, phone, fax, email, level of authority, etc.) for future correspondence.
     
  7. Finally, close the letter formally with "sincerely" or a similar polite expression. Sign your name and title.
     
  8. Do not forget to send the proposal cover letter, with your response to the RFP document, via certified mail. 
     
  9. Since things sometimes get a little more complicated than usual, remember to consult a lawyer for further information before doing anything.

Tips, templates, and samples of an RFP proposal cover letter

FREE RFP Letters Toolkit, 2009 EditionWANT TEMPLATES AND SAMPLES
OF AN RFP PROPOSAL COVER LETTER?
Learn tips on how to write a professional, very impressive, and bullet-proof RFP proposal cover letter in our FREE RFP Letters Toolkit, 2009 Edition.

You will find in it, amongst others, templates and samples of an RFP proposal cover letter.

It's FREE!
 

"The proposal cover letter may be seen as the most important part of your response to an RFP." - Pascal PERRY


RFP Cover Letter

Read the Report that software vendors don't want you to know about
Email address: 

Close the window

Subcontracts from prime government contractors

by FedOpps.com
 FREE RFP Letters Toolkit, 2009 Edition

Hendrix-Barnhill Company, Inc.

Requesting bids for labor & materials for the Town of Clayton East Clayton Industrial Area Force Main Phase II project. Job includes pipe laying, erosion control, seeding, hauling and pavement repairs..

Flintco Inc

Flintco will accept bids on the New Air Traffic Control Tower at Memphis Int'l Airport on 09-07-07 by 12:00 pm CDT.We are an EOE.We encourage & invite bid from all eligible business enterprises, WBE, MBE, SDB, SBE, HBE companies.Fax bids to 901-372-8989..

Chemonics International

Chemonics International, acting on behalf of the USAID-funded Egypt LIFE Red Sea project, is soliciting offers for the supply of one US-made truck tractor with water tank semi trailer unit for use in Egypt. Contact jandersen@chemonics.com for more info..

WATTS CONSTRUCTORS, LLC

CONSTRUCT COMM CNTR, NCTAMS, Oahu, HI - Constr new 1-story bldg. Concrete, structural steel, OWSJ, roofing, EIFS, site work, fencing, landscaping, exterior work, interior const & finishes, security vault door, blast doors and windows, elect & mech..

C Construction Co., Inc.

Contractor soliciting bids for Renovate and Repair, Hangar 131S, MCAS, Cherry Point, NC. For any and all qualified Subcontractors and Suppliers, 8A, SBE, WBE, Large Enterprises, etc. We are an Equal Opportunity & Affirmative Action Employer..

C Construction Co., Inc.

Contractor soliciting bids for Interior Repairs and Renovations to Roadhouse, B3452, MCAS, Cherry Point, NC. For any and all qualified Subs/Suppliers SBE, 8A WBE, Large Enterprises, etc. We are an Equal Opportunity & Affirmative Action Employer..

Hawaiian Dredging Construction Company, Inc.

Drydock No. l Repair Wall Leaks and Deteriorated Concrete on Walls at PHNSY & IMP, Pearl Harbor, Hawaii,WR# 151065.

Kukurin Contracting Inc.

KCI seeks quotes from all interested mbe/wbe/dbe suppliers for the following construction materials & services: PVC Sanitary Sewer Pipe (8", 4" and 2� diameter), 4 ft. diameter manholes, aggregates, hot asphalt & portable toilet service..

Carl Belt, Incorporated

STONEY RUN SANITARY SEWER SYSTEM-Sanitary sewer extension including gravity & pressure mains, manholes, grinder pump station, house connections, traffic control, erosion & sediment control, site restoration... Get more info @ ftp://ftp.thebeltgroup.com.

Chemonics International

Chemonics International, acting on behalf of the Zambia Threshold Project, is soliciting offers for the supply and installation of file compactors in Zambia. Contact rkeating@zambiathreshold.org for copy of the RFP and information..

Last Modified: Monday, August 17, 2009 12:27:17 PM

Add our news feed to your favorites:

Add the RFP RSS feed to MyYahoo Add the RFP RSS feed to MyMSN Add the RFP RSS feed to BlogLines Add the RFP RSS feed to NewsGator



Recent Searches:
A

A: 14 | 13 | 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 
B

Z: 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 
C

C: 14 | 13 | 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 
D

D: 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 
E

E: 15 | 14 | 13 | 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 
F

F: 17 | 16 | 15 | 14 | 13 | 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 
G

G: 4 | 3 | 2 | 1
 
H

H: 14 | 13 | 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 
I

I: 7 | 6 | 5 | 4 | 3 | 2 | 1
 
J

J: 2 | 1
 
K

K: 1
 
L

L: 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 
M

M: 5 | 4 | 3 | 2 | 1
 
N

N: 1
 
O

O: 3 | 2 | 1
 
P

P: 7 | 6 | 5 | 4 | 3 | 2 | 1
 
Q

Q: 1
 
R

R: 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 
S

S: 19 | 18 | 17 | 16 | 15 | 14 | 13 | 12 | 11 | 10 | 9 | 8 | 7 | 6 | 5 | 4 | 3 | 2 | 1
 
T

T: 6 | 5 | 4 | 3 | 2 | 1
 
U

U: 1
 
V

V: 2 | 1
 
W

W: 6 | 5 | 4 | 3 | 2 | 1
 
X

X: 1
 
Y

Y: 1
 
Z

Z: 1
 
Others

Others: 3 | 2 | 1
 
Copyright © November 2009 by RFP Evaluation Centers. All rights reserved (Saturday November 7, 2009)

RFP Evaluation Centers
740 Saint-Maurice Street, 4th floor
Montréal (Québec) H3C 1L5, Canada
1-800-496-1303 ext. 273 (toll free)
1-514-954-3665 ext. 273 (office)
1-514-954-9739 (fax)
Disclaimer:
We maintain this web site as a service we gracefully offer you, decision makers working at organizations whether requesting or providing external services and products, and who are interested in finding online free templates and samples of documents related to solicitation and selection processes. You are hereby cautioned not to consider the content provided on this web site and all its ancillary documents as a legal or contracting policy advice whatsoever. Indeed, this information should not be relied upon as a substitution for consulting a lawyer. We provide you, only as a convenience, with external references (books, links, etc.) that are not under our control. We are not responsible for their content and, therefore, assume no liability.

We are eager to help you out in your information quest, call us at our toll-free number 1-800-496-1303 ext. 273.