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Also known as: letter of intent to bid, letter of intent to submit a proposal, letter of interest, letter for expression of interest to bid, proof of intent letter, or expression of interest letter.
A letter of intent is basically a written statement expressing the sender's intention, should certain circumstances arise, to take or forgo some action, like entering into a future agreement with the recipient, or, more generally, carrying out business activities mentioned in the letter of intent.
In the solicitation and selection context, the letter of intent tells the company issuing the Request for Proposal (RFP) that you are interested not only in submitting a proposal in response, but also in receiving all RFP updates and modifications. It's also referred as a letter of intent to bid or a letter of intent to submit a proposal.
The letter of intent is essentially a legally worthless document. A letter of intent is neither an offer or a contract. Thus, it doesn't oblige its writer and, consequently, cannot be enforced. Although the letter of intent is not, by essence, a binding document, we may often find at the bottom or, even worse, in the body of the letter of intent a paragraph stating and reinforcing the non-binding character of the letter of intent. This mention is usually inserted under the pressure of a legal attorney, or any legal advisor or department considering the letter of intent as a binding document, and not as a mere agreement to agree in the future, unless a mention states the contrary.
"In order to be a valid and enforceable agreement, a document must contain certain essential legal provisions and must not leave either undecided or to be determined at some time in the future any aspect of such essential legal provisions. If these essential elements are not present, then the document is not a binding one and is often referred to by courts as an agreement to agree or a letter of intent, both of which are not enforceable as contracts. (...) Thus, the letter of intent is essentially a legally worthless document."
Excerpt from The Letter of Intent,
by Ivan Hoffman, Attorney at Law.
The request for proposal (RFP) rejection letter is part of our FREE RFP Letters Toolkit. You will find in it, amongst others, templates and samples of an RFP rejection letter.
It is highly recommended that you to read the suggestions below in order to properly and successfully write the letter of intent.
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FOR AN RFP LETTER OF INTENT?
Learn tips on how to write a professional, very impressive, and bullet-proof RFP letter of intent in your FREE RFP Letters Toolkit, 2014 Edition.
You will find in it, amongst others, templates and samples of an RFP letter of intent.
"The letter of intent is the unique opportunity to sell yourself"
POGO Urges OSTP to Ensure that Agency Scientific Integrity Plans Include Contractors and Grantees
POGO is pleased to see that most federal departments and agencies have finally made public their draft or final scientific integrity plans in response to President Obama's March 2009 Memorandum on Scientific Integrity. However, POGO is concerned that several agencies have not included contractors or grantees in their plans. The failure to ensure the integrity of science performed outside the government but funded with taxpayer dollars is particularly troubling given that some of these departments or agencies—such as the Department of Energy (DOE)—rely heavily or nearly entirely on contractors and grantees for scientific research. .
14 Federal Agencies Fail to Fulfill the President's Directive: Billions in Taxpayer-Funded Science Not Included in Integrity Plans and Policies
The Department of Energy (DOE) and the Food and Drug Administration were two of 14 federal agencies that failed to set proper scientific standards for contract and grantee researchers, despite the fact that tens of billions of dollars in taxpayer money funds this science each year, the Project On Government Oversight (POGO) said in a letter sent today to the Obama administration..
POGO Supports DoD Effort to Redefine Commercial Items
The Project On Government Oversight (POGO) urges you to support the Department of Defense's (DoD) legislative proposal for the National Defense Authorization Act that will result in improved oversight of billions of dollars' worth of so-called "commercial" goods and services..
POGO Supports Proposed Defense Contractor Crime Reporting Rule
The Department of Defense (DoD) seeks input on a proposal to amend the Defense Federal Acquisition Regulation Supplement (DFARS) to expand coverage on contractor requirements and responsibilities with regard to the reporting of crimes committed by or against contractor personnel. .
POGO's Response to Professional Services Council Letter Regarding Reducing Civilian Workforce
Senators and Representatives recently received a letter from the Professional Services Council (PSC) responding to their letters to Secretary of Defense Leon Panetta, in they criticized the Department of Defense's (DoD) efficiency initiative, which aims to reduce costs by scaling back the civilian workforce to 2010 levels rather than compliance with mandates to reduce reliance upon contractors. We would like to offer some perspective on a number of points raised in the PSC letter..
POGO and Partners Strongly Support Passage of the DATA Act
We, the undersigned organizations, are writing in strong support of the Digital Accountability and Transparency Act (DATA Act), H.R. 2146, which is planned for a floor vote this Wednesday. The DATA Act is an important step towards improving federal financial transparency and would empower the public to better understand how their federal dollars are being spent. .
A Test Case on Sanctions?
If there's one thing most Americans support in foreign policy, it's sanctions against Iran to halt its alleged drive for nuclear weapons. From President Obama to Mitt Romney, Rick Santorum, and Newt Gingrich, leading candidates all want to put the economic squeeze on Tehran and to signal their support for Israel. President Obama recently announced he will ratchet up sanctions on the country's oil exports and declared a "national emergency" to deal with the Islamic Republic. The Senate will try to iron out its differences over anti-Iran measures in coming weeks, as bus stations around Washington, DC, are studded with advertisements questioning the President's resolve on the issue..
U.S. Wasting Billions on Over-Priced Service Contracts; Government Lacks Data to Make Informed Contracting Decisions, POGO Tells Congressional Subcommittee
The federal government more than doubled its spending on service contracts over the last decade, despite having inaccurate data on the "true" cost of those contracts—largely because of the misguided notion that outsourcing is more cost effective than using federal workers, the Project On Government Oversight (POGO) told a Senate subcommittee today..
POGO's Scott Amey testimony on "Contractors: How Much Are They Costing the Government?"
I want to thank Chairman McCaskill, Ranking Member Portman, and the Subcommittee for asking the Project On Government Oversight (POGO to submit written testimony about the important, but often ignored, issue of service contracting costs. Although there are many initiatives in place to cut federal agency spending and reduce the costs associated with the federal workforce, the cost of contractor services has escaped scrutiny. Such avoidance is extremely disturbing because the government annually spends more taxpayer dollars on contractor services than it spends on goods, over $320 billion and $210 billion in FY 2011, respectively. To put that level of spending in perspective, total contract spending was $205 billion in FY 2000, of which services accounted for $128 billion of the total..
Last Modified: Tuesday, August 28, 2012 9:25:11 PM